Throughput - AIA Information

Process of Access to Information

 

SECTION 51 MANUAL FOR THROUGHPUT TECHNOLOGIES CC

CONTENTS

Page

2.
- Contact details
- Guide in terms of Section 10 Guide of the Act

3.
- Facilitation of a request for access to information
- Records available in terms of any other legislation
- Access to the records held by the private body in question

4.
- Access to the records held by the private body in question

5.
- Access to the records held by the private body in question
- The request procedures

6.
- Access to the records held by the private body in question
- Other information as may be prescribed
- Availability of the manual

1. Contact details

Head of Business: Robert George Petrie
Information Officer: Robert George Petrie
Postal address: P O Box 260, Lonehill, 2062

Physical address: 42 Thembi Place, cnr Calderwood & Concourse Rds, Lonehill

Telephone: (011) 705 2497
Fax: (011) 465 5186
Website: www.throughput.co.za
E-mail: info@throughput.co.za

2. Guide in terms of Section 10 Guide of the Act

Any person who wishes to exercise any right contemplated in The Act may obtain a copy of the Information Guide issued by the Human Rights Commission in all official languages at:

Telephone: +27 11 484-8300
Fax: +27 11 484-7146
Website: www.sahrc.org.za
E-mail: PAIA@sahrc.org.za

PAIA Unit
The Research and Documentation Department
Postal address: Private Bag 2700
Houghton
2041

3. Facilitation of a request for access to information

Information which is not readily available as indicated in this manual may be requested in accordance with the procedures prescribed in terms of the Act. Copies of the prescribed forms to be completed for submitting a request are available from Throughput Technologies cc.

4. Records available in terms of any other legislation [Section 51(1)(d)]

• Basic Conditions of Employment No. 75 of1997
• Closed Corporations Act No. 69 of 1984
• Copyright Act No. 98 of 1978
• Credit Agreements Act No. 75 of 1980
• Currency and Exchanges Act No. 9 of 1933
• Debtor Collectors Act No. 114 of 1998
• Employment Equity Act No. 55 of 1998
• Harmful Business Practices Act No. 23 of 1999
• Income Tax Act No. 95 of 1967
• Intellectual Property Laws Amendments Act No. 38 of 1997
• Labour Relations Act No. 66 of 1995
• Promotion of Access to Information Act No. 2 of 2000
• Regional Services Councils Act No. 109 of 1985
• SA Reserve Bank Act No. 90 of 1989
• Skills Development Act No. 97 of 1998
• Unemployment Contributions Act No. 4 of 2002
• Unemployment Insurance Act No. 63 of 2001
• Value Added Tax Act No. 89 of 1991

4. Access to the records held by the private body in question [Section 51(1)(c)]

i. Promotional material

ii. Records held:

• Administration
• Licences: Supplier User
• Computer software
• ICASA approval for use of radios in South Africa
• Correspondence
• Production statistics
• Agreements:
  • Distributor
  • Banks
  • Throughput Terms & Conditions of Sale
  • Suppliers’ Terms & Conditions of Sale
  • Suppliers’ Warranties
  • Lease, property
  • HP, motor vehicle
  • Supplier services
  • Insurance Policies

Operations

• Quotations
• Customer orders
• Orders on suppliers
• Foreign Exchange Forward Cover contracts
• Import documents relating to industrial communication units (modems, converters, switches, radio links, gateways, communication interface cards) which resolve industrial communication problems
• Delivery Notes to Customers
• Technical data and manuals for communication units mentioned above

Financial

• Debtors ledger
• Local creditors ledger
• Overseas creditors ledger
• Bank statements, cheque books, cheques, deposit slips
• Accounting books, general ledger, cashbook, fixed assets register
• Financial statements
• Annual financial statements
• Stock records
• Statutory:
  • VAT records & returns
  • UIF records & returns
  • SDL returns
  • RSC returns
  • PAYE returns
  • Tax returns
• Employee:
  • Employee information records
  • IRP 5 & IT 3 certificates
  • Payroll
• Close Corporation:
  • CK1 and CK2

Other

• Promotional material:
  • Throughput newsletters
  • Supplier products
  • Supplier price lists
  • Website
  
  iii. The request procedures

Form of request:

• The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax number or electronic address of the body concerned [s 53(1)]
• The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed [s 53(2)(a) and (b) and (c)]
• The requester must identify the right that is sought to be exercised or to be protected and [provide an explanation of why the requested record is required for the exercise or protection of that right [s 53(2)(d)]
• If a request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body [s 53(2)(f)]

Fees:
A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:

• The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request [s 54(1)]
• The fee that the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or payment of the request fee [s 54(3)(b)]
• After the head of the private body has made a decision on the request, the requester must be notified in the required form
• If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure [s 54 (6)]

5. Other information as may be prescribed [Section 51(1)(f)]

The Minister of Justice and Constitutional Development has not made any regulations in this regard.

6. Availability of the manual

This manual is available for inspection at the offices of

Throughput Technologies CC

and at the

South African Human Rights Commission